Join the Expera IT Team
WOW Coordinator / Office Assistant
Description
Superstar Office Assistant/WOW Coordinator
Imagine a world where entrepreneurs and their businesses can focus on making a positive impact on the world we live in. Where they can do their work using great technology, supported by great people, that simply works the way it’s supposed to!
That’s what we do, and we need your help.
For over 29 years, Expera IT has worked with hundreds of small and medium sized businesses. Helping them with all their technology needs, helping them thrive and grow, helping them to achieve their vision and make our world a better place.
We’re seeking a highly organized, proactive, and people-focused Office Assistant/WOW Coordinator to support our leadership team and keep our office running smoothly. This role is vital to our future success as we build the foundation for exciting growth and impact. You’ll combine executive assistance, office administration, and culture-building responsibilities, helping to drive our vision of empowering entrepreneurs to build successful, high-growth businesses that shape the world. If this sounds like a role you’re excited about, we want to hear from you!
Why Join Us?
This is not your typical office job. Our passionately engaged team of A-players is beyond awesome!
We’re an energetic, fun, focused, and effective group who thrives on big challenges. We have a strong culture of freedom, responsibility, and innovation that fosters minds who wish to experience personal and professional growth on another level. Our culture is fast-paced, and we consider our work our “art,” striving for excellence in everything we do.
We’re also super proud of the fact that we were recently named one of Canada’s Top 50 Best Managed IT Companies 8 years in a row!
Why Else?
We offer an extensive benefits package for all full-time employees, including medical, dental, vision and more. What’s that you say? You want a day off on your birthday? Consider it done!
And... We're hiring like crazy right now! Looking for smart, forward-thinking problem solvers to join our team, this means plenty of growth potential and opportunities for you, that’s right, YOU!
Oh, and one more thing, resumes are cool but do you know what’s even cooler?!? Cover Letters! Ones that are specially written just for Expera to tell us how awesome you are. Hook us up with one of those bad boys, because we love those things!
If inside you're saying, "Hell Yeah!" please continue and see what you will do…
Key Responsibilities
- Manage daily office operations, supplies, and vendor relationships.
- Provide executive assistance to the CEO and VP, including calendar management, travel arrangements, and meeting coordination.
- Prepare correspondence, reports, and presentations; maintain filing systems.
- Organize and support company events, meetings, and training sessions.
- Coordinate gifting and celebrations for staff and clients to foster a positive culture.
- Ensure confidentiality of sensitive information.
What you will bring
- 3-5 years experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite and office management tools.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities with attention to detail.
- A proactive, adaptable, and collaborative approach.
- Must be legally entitled to work in Canada without sponsorship
What We Value
- Integrity, accountability, and a service-first mindset.
- A positive attitude and the ability to bring energy to the workplace.
- Commitment to team success and continuous improvement.
Work Environment
- Full-time position, typically 40 hours per week, with occasional overtime as required.
- Office-based role working out of our Calgary office.
- Opportunities for professional development and career growth within the company.
Expera IT’s Core Obsessions:
- Own It & Get ‘er Done Right!
- Prevent the Preventable
- Deliver Service That Wows, Stat!
- Pursue Growth & Learning
- Collaborate & Communicate
- Be Confident Yet Humble
If you are ready to make a significant impact and contribute to our vibrant company culture, please apply with your resume and a cover letter detailing your relevant experience and skills.
We look forward to welcoming you to our team!
Compensation
$45,000.00 - $60,000.00 per year